With Basware, scan & capture is a flexible solution to your paper problems. Basware Scan & Capture Service is a global service that allows you to fully outsource the reception, scan, capture and validation of all of your invoices after which we send them to you as e-invoices. Need to handle paper (or pdf) invoices locally? Basware CloudScan is a light, easy-to-use cloud service that gives you the flexibility to self-validate the invoices you scan or send them to us for the heavy lifting.
Take advantage of our fully outsourced scan, capture and validation service – or do it in-house using our CloudScan solution.
Outsource: To deliver 100% e-invoicing from day one, Basware offers an outsourced scan, capture and validation service that turns all your paper invoices into e-invoices. Get rid of manual processes immediately to help drive significant value to your accounts payable function.
In-house: You can also choose to scan invoices locally with Basware CloudScan. With CloudScan, you scan the images yourself, and we take care of the data capture and validation. Alternatively, you can do the validation yourself.
Basware provides you with a single, central access point through which to receive all your purchase invoices as true e-invoices. We validate and convert the invoice data for you before pushing the invoices into your chosen accounts payable (AP) automation platform.
The connection between Basware and your accounts payable system can be implemented through a simple connector app, or using standard EDI data transfer protocols. We ensure that you do not have to make changes to your current systems. We will handle all your data validation according to the rules of your business and the relevant local laws. We will also make the invoice format conversions required to deliver e-invoices as you prefer, with full visibility provided through an online monitoring report.See less
Our global supplier activation services rapidly transitions paper senders to true e-invoice senders.
We offer a number of self-service options to reach out to your suppliers and convert them from paper to e-invoices.
Alternatively, our Global Activation Team can tailor a program just for you. Together, we will segment your suppliers, define the best way to contact them, and suggest the right e-invoicing solution for them. Your top suppliers will be contacted personally, while smaller suppliers will be contacted through digital marketing with easy options for sending e-invoices. Our activation teams can cover your suppliers across the world from our offices in Europe, US and APAC.
The challenge in getting all your suppliers send e-invoices is that no one size fits all. That’s why we have different solutions for your suppliers to get started with e-invoicing easily.
Larger companies typically prefer sending e-invoices directly from their billing system. Small and medium-sized businesses prefer to use email, PDF e-Invoice, or the Basware Network’s portal. Regardless of how your suppliers send their invoices, you will receive them electronically.
Download Basware PDF e-Invoice factsheet
Read our white paper: Top 5 Tips for Supplier-Powered E-invoicing to find out more about how suppliers hold the key to CFOs realizing the full potential of e-invoicing.See less
Guarantee integrity, authenticity and legibility with Basware global e-invoicing services.
Compliance refers to the obligation for invoices to accurately reflect the supply of goods and services. It also covers the authenticity of origin, the integrity of content and the legibility of invoices from their issue date until the end of their storage period. Whether business controls, EDI or digital signatures are required to ensure compliance, Basware has it covered.See less
Basware offers two scan and capture solutions – choose the one that best suits your needs. You can also choose one of our more advanced e-invoicing packages.
For those who want to fully outsource the entire scan and capture process.
If you need to handle paper (or PDF) invoices locally, scan them in-house. Basware takes care of the data capture.
Give us some contact details and we can arrange a call to discuss your exact requirements with no obligation.Contact Us