Accounts Payable Automation

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Cut costs and complexity with accounts payable (AP) automation

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Are you missing early payment discounts?

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Are you unable to easily and accurately forecast cash requirements? Are you missing the process control and visibility that would allow your organization to move to a shared service center? Basware Accounts Payable Automation solutions are designed to help you benefit from a centralized, paperless and highly automated purchase invoice handing process.

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Automated processes demand intelligent solutions

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Basware Accounts Payable Automation incorporates cloud, collaboration and mobility to provide an engaging and easily accessible solution that supports your key stakeholders within the invoice handling process.

  • Cut costs with a streamlined, automated process. Reduce transactional costs, eliminate routine tasks and capture more early payment discounts.
     
  • Get real-time visibility and analytics to improve financial decision-making. Accessible, actionable, real-time information will boost the operational and strategic impact of your key stakeholders.
     
  • Enjoy easy, instantaneous integration across systems, functions and trading partners. Centralization into a shared service center consolidates information and process within any existing back end.
     
  • Switch to 100% paperless invoicing from day one. Basware can improve your efficiency and cut your costs dramatically by helping you move your supplier base to e-invoicing immediately.
     
  • Take advantage of early payment discounts and benefit from improved cash management. These are just a couple of the benefits of a streamlined invoice approval process and improved visibility of future cash requirements.
     
  • Enjoy closer supplier relationships within the Basware Commerce Network. Spend less time handling supplier inquiries by offering them several self-service options.

Paperless invoicing from day one

A combination of e-invoicing solutions and a global Scan and Capture service ensures we can switch you immediately to a 100% paperless process. 

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A combination of e-invoicing solutions and a global Scan and Capture service ensures we can switch you immediately to a 100% paperless process. 

From the outset, we work with you and your suppliers to convert them to an e-invoicing solution. We have multiple e-invoicing options to address suppliers of different sizes, including fully integrated sender solutions for large suppliers, a virtual printer for smaller suppliers and a supplier portal for your smallest suppliers. We also offer a global scan and capture service to fill in the gaps and support a seamless transition.

Learn more about receiving e-invoices.

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Intelligent invoice processing

Best practices that auto-initiate workflows, ensure proper invoice coding and engage users to handle tasks are all part of our standard solution. Accounts payable automation isn't simply about e-invoicing workflow.

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Best practices that auto-initiate workflows, ensure proper invoice coding and engage users to handle tasks are all part of our standard solution. Accounts payable automation isn't simply about e-invoicing workflow.

Based on business rules, approval policies and the information contained within the invoice, the Basware system can make decisions on your behalf. What’s the best way to process the invoice? Is it order- or plan-based? Is there a default supplier workflow that should be used for review and approval? These are just a few examples of how the system can intelligently support your invoice-handling process.

Read our eBook: Driving Performance in Accounts Payable

 

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Invoice matching for touchless invoice processing

Match invoices to orders or payment plans and automate your process for significant cost savings and reduced invoice cycle times.

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Match invoices to orders or payment plans and automate your process for significant cost savings and reduced invoice cycle times.

Basware automates the process as much as possible by matching invoices to orders, invoice plans, contracts or goods receipts at header or line level or both. Matching drives efficiency and cost savings by automatically creating coding and initiating workflows that minimize accounts payable department workloads. This frees up your key people to focus on more value-adding tasks.

Read our eBook: How to Best Match Invoices and Drive Down AP Costs by 50%.

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Social, mobile collaboration

Engage your employees proactively, collaborate to resolve invoice issues quickly and use your smartphone to approve invoices on the go.

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Engage your employees proactively, collaborate to resolve invoice issues quickly and use your smartphone to approve invoices on the go.

Basware’s accounts payable software keeps users engaged through automatic notifications of new tasks, missing goods receipts and auto-escalations, all of which are designed to speed up the process. Users can engage each other in 'chat-like' dialogue about a specific invoice in order to reduce unnecessary workflows, and all collaborations are added to the invoice history for future reference. Invoice review and approval tasks can also be completed on the go via users’ smartphones (iOS, Android, HTML5).

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Analytics for actionable insight

Key stakeholders can gain insight into process metrics and KPIs to support your organization’s operational and strategic activities.

 

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Key stakeholders can gain insight into process metrics and KPIs to support your organization’s operational and strategic activities.

 

Making the right information accessible and actionable to your people is central to managing and improving a mature accounts payable department. Gaining insight into manual and automatic processes will allow you to identify the bottlenecks and take action. Other reports available include cash forecasts, payment terms, early payment discount opportunities and discounts captured.

Read more about Basware Analytics - and see screenshots.

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Flexible working and IT operations with cloud deployment and easy integration UK

Basware SaaS provides a fast, cost-effective way deploy your purchase-to-pay solution. Basware’s experience with over 250 different ERPs means integration with the rest of your IT is easy.

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Basware SaaS provides a fast, cost-effective way deploy your purchase-to-pay solution. Basware’s experience with over 250 different ERPs means integration with the rest of your IT is easy.

At Basware, our solutions are cloud-based. This enables companies to overcome the traditional time, cost and resource barriers of on-premises technology. However, if you may feel that SaaS is not for you, we also offer on-premise deployment.
 
Whichever way you go, Basware's seamless and safe system integration ensures your existing business solutions - such as ERP and materials management - are seamlessly integrated. And, as your business changes over time, so can your solution.

Read more about Basware cloud solutions & easy integration

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Packages

Packages Title: 
Accounts Payable Automation

Description: 

Accounts Payable Automation packages are designed to support the needs of different sized organizations with varying levels of automation. Packages incorporate best practices learned during 25 years of working with thousands of companies.

INVOICEREADY™

Ideal for growing businesses

Perfect for smaller companies looking to rapidly and easily adopt a paperless AP process. Simply pay per transaction.

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  • Receive all invoices as e-invoices
  • Scan & Capture Service
  • P2P document workflow engine
  • Standard interface to ERP
  • Employee expense handling
  • Invoice Matching
  • Basic e-procurement
  • Mobility

AP Automation

Visibility and control to effectively manage cash

Feature-rich and configurable solution to automate the most demanding environments. Easily expandable to a full P2P.

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  • Receive E-invoices through the world’s largest open commerce network
  • Go 100% paperless on day 1 in AP with fully outsourced Scan & Capture service
  • Choose to scan invoices locally or use Basware’s capture and validation service
  • Gain full visibility to your entire invoicing process
  • Deploy best practice invoice workflow with advanced invoice approval automation
  • Perform accurate forecasting for effective management of working capital and cash flow
  • Match invoices automatically and manually to Purchase Orders and Payment Plans
  • Review and approve invoices on your phone and tablet
  • Adapt invoice processing and matching to your business needs with number of options

Purchase to Pay

Complete networked P2P solution

Globally scalable, complete solution to the entire purchase-to-pay cycle enables you to transform your procurement and AP process.

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  • Collaborate and transact with suppliers in the world’s largest open B2B network
  • Exchange catalogs, purchase orders, and invoices electronically
  • Go 100% paperless on day 1 in AP with fully outsourced Scan & Capture
  • Choose to scan invoices with CloudScan and use Basware’s validation service
  • Increase spend under management through consumer-style shopping experience
  • Visibility and actionable insights into your P2P process, spend and suppliers
  • Best practice purchase requisition and invoice workflows with approval automation
  • Match invoices automatically and manually to Purchase Orders and Payment Plan
  • Review and approve purchase requisitions and invoices on your phone and tablet
  • Perform accurate forecasting for effective management of working capital
  • Adapt purchase-to-pay process to your business needs with extensive configuration

Free implementation advice

Give us some contact details and we can arrange a call to discuss your exact requirements with no obligation.

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Basware 100% paperless

Knowledge center title: 
Read more about Accounts Payable Automation in theBasware Knowledge Center