Accounts Payable Automation

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Cut costs and complexity with accounts payable (AP) automation

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Are you missing early payment discounts?

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Are you unable to easily and accurately forecast cash requirements? Are you missing the process control and visibility that would allow your organization to move to a shared service center? Basware Accounts Payable Automation solutions are designed to help you benefit from a centralized, paperless and highly automated purchase invoice handing process.

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Automated processes demand intelligent solutions

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Basware Accounts Payable Automation incorporates cloud, collaboration and mobility to provide an engaging and easily accessible solution that supports your key stakeholders within the invoice handling process.

  • Cut costs with a streamlined, automated process. Reduce transactional costs, eliminate routine tasks and capture more early payment discounts.
  • Get real-time visibility and analytics to improve financial decision-making. Accessible, actionable, real-time information will boost the operational and strategic impact of your key stakeholders.
  • Enjoy easy, instantaneous integration across systems, functions and trading partners. Centralization into a shared service center consolidates information and process within any existing back end.
  • Switch to 100% paperless invoicing from day one. Basware can improve your efficiency and cut your costs dramatically by helping you move your supplier base to e-invoicing immediately.
  • Take advantage of early payment discounts and benefit from improved cash management. These are just a couple of the benefits of a streamlined invoice approval process and improved visibility of future cash requirements.
  • Enjoy closer supplier relationships within the Basware Commerce Network. Spend less time handling supplier inquiries by offering them several self-service options.

Recorded Webinars

From the Basware Blog

  • More resources

    Read our white paper to find out what it takes to be best-in-class and to hear how AP Change Makers are transforming their businesses by leading the change.

    Read about what’s going on in the world of accounts payable automation today in this research report.

Key Components

Analytics for actionable insight

Key stakeholders can gain insight into process metrics and KPIs to support your organization’s operational and strategic activities.

 

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Key stakeholders can gain insight into process metrics and KPIs to support your organization’s operational and strategic activities.

 



Making the right information accessible and actionable to your people is central to managing and improving a mature accounts payable department. Gaining insight into manual and automatic processes will allow you to identify the bottlenecks and take action. Other reports available include cash forecasts, payment terms, early payment discount opportunities and discounts captured.

Read more about Basware Analytics - and see screenshots.

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Intelligent invoice processing

Best practices that auto-initiate workflows, ensure proper invoice coding and engage users to handle tasks are all part of our standard solution. Accounts payable automation isn't simply about e-invoicing workflow.

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Best practices that auto-initiate workflows, ensure proper invoice coding and engage users to handle tasks are all part of our standard solution. Accounts payable automation isn't simply about e-invoicing workflow.



Based on business rules, approval policies and the information contained within the invoice, the Basware system can make decisions on your behalf. What’s the best way to process the invoice? Is it order- or plan-based? Is there a default supplier workflow that should be used for review and approval? These are just a few examples of how the system can intelligently support your invoice-handling process.

Read our eBook: Driving Performance in Accounts Payable

 

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Invoice matching for touchless invoice processing

Match invoices to orders or payment plans and automate your process for significant cost savings and reduced invoice cycle times.

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Match invoices to orders or payment plans and automate your process for significant cost savings and reduced invoice cycle times.



Basware automates the process as much as possible by matching invoices to orders, invoice plans, contracts or goods receipts at header or line level or both. Matching drives efficiency and cost savings by automatically creating coding and initiating workflows that minimize accounts payable department workloads. This frees up your key people to focus on more value-adding tasks.

Read our eBook: How to Best Match Invoices and Drive Down AP Costs by 50%.

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Paperless invoicing from day one

A combination of e-invoicing solutions and a global Scan and Capture service ensures we can switch you immediately to a 100% paperless process. 

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A combination of e-invoicing solutions and a global Scan and Capture service ensures we can switch you immediately to a 100% paperless process. 



From the outset, we work with you and your suppliers to convert them to an e-invoicing solution. We have multiple e-invoicing options to address suppliers of different sizes, including fully integrated sender solutions for large suppliers, a virtual printer for smaller suppliers and a supplier portal for your smallest suppliers. We also offer a global scan and capture service to fill in the gaps and support a seamless transition.

Learn more about receiving e-invoices.

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Social, mobile collaboration

Engage your employees proactively, collaborate to resolve invoice issues quickly and use your smartphone to approve invoices on the go.

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Engage your employees proactively, collaborate to resolve invoice issues quickly and use your smartphone to approve invoices on the go.



Basware’s accounts payable software keeps users engaged through automatic notifications of new tasks, missing goods receipts and auto-escalations, all of which are designed to speed up the process. Users can engage each other in 'chat-like' dialogue about a specific invoice in order to reduce unnecessary workflows, and all collaborations are added to the invoice history for future reference. Invoice review and approval tasks can also be completed on the go via users’ smartphones (iOS, Android, HTML5).

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Packages

Packages Title: 
Accounts Payable Automation

Description: 

Accounts Payable Automation packages are designed to support the needs of different sized organizations with varying levels of automation. Packages incorporate best practices learned during 25 years of working with thousands of companies.

Invoice Pro

Paperless AP Processes

Best practice invoice handling workflows, e-invoicing and scanning services to help large organizations streamline AP.

Request information
  • Receive all invoices as e-invoices
  • Global Scan & Capture Services
  • CloudScan for in-house scanning
  • Best practice invoice workflow
  • Basware Commerce Network
  • Mobility

Invoice Automation

For world-class AP performance

Feature-rich, easy-to-use solution that scales globally. Helps unlock cash management opportunities for large enterprises.

Request information
  • Receive all invoices as e-invoices
  • Global Scan & Capture Services
  • CloudScan for in-house scanning
  • Best practice invoice workflows
  • Basware Commerce Network
  • Invoice Matching to Orders and Plans
  • Advanced invoice approval automation
  • Mobility

P2P Pro

Complete purchase-to-pay cycle

Transform your entire procurement and AP process. Collaborate with suppliers over the world’s largest commerce network.

Request information
  • Consumer-style shopping experience
  • Best-practice workflows
  • Basware Commerce Network
  • Basware Portal for suppliers
  • Scan & Capture Services
  • Automated invoice matching
  • Payment plans for recurring invoices
  • ERP integration

INVOICEREADY™

Ideal for growing businesses

Perfect for smaller companies looking to rapidly and easily adopt a paperless AP process. Simply pay per transaction.

Request information
  • Receive all invoices as e-invoices
  • Scan & Capture Service
  • P2P document workflow engine
  • Standard interface to ERP
  • Employee expense handling
  • Invoice Matching
  • Basic e-procurement
  • Mobility

Free implementation advice

Give us some contact details and we can arrange a call to discuss your exact requirements with no obligation.

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Accounts Payable Automation articles from the Basware knowledge center

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