The 7 Golden Rules for e-Procurement Success

Some have it. Most others want it. And everyone looking to be an industry leader knows exactly why. Successful e-Procurement delivers huge competitive advantages, from speeding up payment cycles and increasing spend under control to stamping out maverick spending, to name just a few.

However, many businesses are being held back by a fear of failing to deliver on the promise. And it does happen. But these 7 Golden Rules will help you avoid the most common pitfalls and maximize your e-Procurement ROI. Our decades of experience of helping hundreds of companies adopt best practices have made it clear to us that the most successful e-Procurement adopters begin by putting people first and regard e-Procurement adoption as a critical exercise in change management.

Read the 7 Golden Rules for e-Procurement Success for practical recommendations and expert advice including:

  • Stakeholders drive success – seek early input from stakeholders to create a vision statement with clearly defined goals that acknowledges their needs.
  • Grab the reins and lead – manage your resources, time, money, and scope wisely – obtain the right amounts and control them tightly.
  • Benchmark it – set your goals on realistic targets drawn from a wide data set.
  • Know it all – understanding how procurement works is all well and good, but in order to maximize success you’ll also need to know how finance and other processes will benefit.
  • All systems are go – every successful launch needs a practice run – iron out the kinks with a pilot project.
  • Keep them happy – never take your eyes off the prize. Always check your progress against your stakeholders’ needs.

Comprehensive RFP Template

Find the perfect e-Procurement partner for your business by fine-tuning your requirements and much more using our comprehensive Purchase-to-Pay RFP template, which includes a dedicated section for procurement.

Holistic Procurement - fully integrate your global supply network

Global business can be complex. Managing supply doesn’t have to be. Whether your supplier is on the other side of the street or the other side of the World, you need to be able to connect, securely and easily. Basware Open Network lets you realise the true potential of a collaborative network of global supply partners. Send and receive catalogues along with all your purchase orders, confirmations, and e-invoices – from your network operator to anywhere in the world. Faster transactions also mean opportunities to eliminate late payments and capture significant early pay discounts.

Learn more about the benefits of catalogue-based procurement with the Basware Catalogue service available through Open Network.

  • Boost catalogue-based purchasing by enabling regularly updated catalogue content from important suppliers through Basware Catalogues
  • Built-in compliance features eliminate maverick spend, a major source of cash leakage
  • Increase your confidence and trust in your suppliers with full transaction visibility
  • Drive dynamic discounting – with automated invoice processing you can make payments earlier to capture substantial discounts
  • Tap into a global eco-system of suppliers on Basware’s Open Network

Holistic Procurement – Engage suppliers to improve cash control

Do you know your spend in real time? It’s a simple question, but for many companies it’s a difficult one to answer. In the past, Procurement and Finance were often seen as separate entities with separate goals and activities. Procurement bought the goods. Finance paid the bills. Today, their paths have begun to sharply intersect with dramatic effect. By finally enabling full integration with suppliers to share electronic content, Procurement makes all your supply transactions visible for greater spend under management. The result? You see your cash outflows for more accurate overall cash management and forecasting.

The benefits:

  • Heightened network collaboration increases your spend insight – see cash outflows in real time for better cash management
  • Enable dynamic discounting – make early payments for returns on capital of over 30%
  • An open, global electronic trading network enables extended enterprise collaboration – send and receive e-invoices, purchase orders, catalogues, and more
  • Collaboration enriches risk management – be aware of supply risks before they even become a concern

How to get started?

Contact us to discover how e-Procurement can positively impact your company

Phone: +44 (0)845 671 1953
Email: info.uk@basware.com

You can also use our contact form ›

White Paper: Holistic Purchase-to-Pay: Unlocking Cash by Creating Synergy in P2P

Successful procurement begins with reliable network of partners. When you fully connect Procurement electronically to a wider network of suppliers, you leverage the collaborative nature of the extended enterprise enabling suppliers to help control costs and manage your catalogues.

Download

Hungarian Rail case study

When Hungarian Rail wanted to modernize its Procurement and Accounts Payable processes, it turned to Basware’s off-the-shelf solutions to rapidly achieve full spend visibility and control.

Read the case study

ACCO Brands case study

Learn how Acco Brands Europe was able to control and strategize its spend after automating its Purchase-to-Pay process.

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Drive Purchase-to-Pay success with Basware Procurement solutions

Well-managed procurement provides constant fuel for the engines of industry. With the right procurement solutions in place, not only will procurement drive your growth, it can fuel your overall company strategy too.

Each solution in the Basware Procurement suite is designed to help you immediately establish industry best practices and ensure full compliance in a host of interconnected procurement processes. The result is full visibility of spend data in real time. With that business-critical information in place, you can achieve:

  • seamless collaboration between finance and procurement for greatly improved management of cash flow and working capital
  • easy roll-out and enforcement of company-wide purchasing strategies
  • total control over maverick spending - enabling full spend power applied on preferred contracts at better negotiated terms and conditions
  • substantial cost savings through automated workflows and order matching

Beyond these readily attainable benefits, Basware Procurement solutions will also set you on the road to realising full Purchase-to-Pay success - world-class agility attained through operational excellence.

Learn how Procurement can help your achieve Purchase-to-Pay success ›