Public sector e-invoicing initiativesare changing the game around the world

uk public sector e-invoicing paperless billing
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45-65% of all businesses are suppliers to the government. 100% of all businesses and households receive invoices from the government.

Governments around the world are struggling with a need to cut costs while simultaneously providing the same or higher levels of service. This is a huge challenge - one which many governments are addressing by transitioning towards e-commerce.

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Unlock new value streams with e-invoicing

Basware has a vision for the public sector and e-invoicing is just one part of it. Local and state government are struggling with inefficiency at all levels – and it’s no fault of any individual. Just like companies in the private sector, government has a mix of people and systems which aim to provide a service while acting as a customer at the same time. The legacy of investment in people and processes is currently holding governments back. Basware’s vision is to set government free to unlock new value streams for itself as well as the economy.

No longer 'if' but 'when'

The business case for e-invoicing adoption is solid. The verdict is proven by countless inependent studies – it really is only a matter of time before e-invoicing is business as usual. The private sector has already seen the value as a competitive differentiator and has taken the inititative – large and small companies around the world have embraced e-invoicing as the smarter way to do business and while governments may be slower to adopt new technologies, their adoption equals the tipping point.

Financial challenges drive change in governments

In today’s challenging economic environment, financial constraints mean Government and Public Sector bodies face a difficult balancing act between ensuring good quality public services whilst delivering efficiency gains. One area where it’s possible to realise these efficiencies without affecting frontline public services is by automate their buying and supplying processes through a Commerce Network.

The Basware Commerce Network is part of the Government’s ‘Digital By Default’ revolution and is now available to all public sector organisations on G-Cloud, we see G-Cloud as the ideal route to get onto the Basware Commerce Network.

BCN hosts 1,800 catalogues containing 2.4 million product IDs and is at the heart of strategic initiatives like eTrading for Wales, the National Police Procurement Hub, the Government eMarketplace and we are working with the Independent Shared Services Centers to add value to their customers as they evolve as part of the government’s Shared Services strategy.

Governments are stepping up in Europe and USA

Within Europe, there are many governmental e-invoicing projects. Some countries such as Denmark have and Finland are already at or near 100% e-invoicing to the public sector. Others like Norway have mandates for e-invoicing to federal government in place and a phased approach (2015) for e-invoicing to municipal government. Portugal, Austria and Spain all have various directives in place since 2014 and other countries have step-by-step plans for mandatory e-invoicing by certain dates in the near future.

In North America, White House initiatives such as QuickPay and SupplierPay, while focusing on payment are arguably relying on e-invoicing to make rapid invoice approval and then payment possible. Without a doubt, these and other initiatives around the world will be instrumental in unlocking working capital from the financial supply chain and providing stronger cashflows to both buyers and suppliers.

Latin America is advanced

Latin America is quite advanced already, when it comes to e-invoicing, which Mexico setting the standard. Mexico’s new rules, which took effect in April 2014, go the furthest as they apply to individuals as well as businesses. Many other countries in the region will follow suit, with Guatemala, Ecuador, Uruguay, and Peru expected to implement their own platforms in the next 18 months. In September 2013, Chile’s tax authority, the Servicio de Impuestos Internos, announced plans to roll out mandatory e-invoicing for large enterprises with the aim of having all companies formally enrolled by 2017.

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